Please find below the latest agenda for the AFGC Annual General Meeting on March 16th at 7:00 pm.
  1. Ascertainment of Quorum
  2. Adoption of minutes of last AGM
  3. Consideration of matters arising there from
  4. Presidents Report
  5. Secretary, Treasurer and/or Auditors Report
  6. Budget
  7. Special Resolutions
    1. Constitution, Part 3 section B, remove, the B.C. Wildlife Federation and
    2. Constitution, Part 3 section E, G, replace, fishermen with anglers
    3. Constitution Part 3 section H remove, , and the Society guarantees that the facilities of the Society will be available to any person or persons who wish to use them in accordance with the objectives of the Society and that the charge for using the facilities to those members of the public who are not members of the Society, shall be either a daily or hourly charge agreed upon by the Executive Officers (hereafter “Executive”) and Board of Directors (hereafter “Directors”). (Clarification: in the original Constitution, rental rates were to be set by a branch of the Government, the Department of Recreation and Conservation along with the Board of Directors. As the Government branch no longer exists, the rates will now be set by the Executive and Directors of the Club).
    4. Constitution, Part 3 section I, remove, These provisions with reference to public access and dissolution are unalterable.
    5. Constitution, Part 3 section J remove in entirety
    6. Bylaws Entire Document, remove Executive Meeting and replace with Board of Directors Meeting.
    7. Bylaws, Section 1 remove, Supporting and Sustaining members
    8. Bylaws. Section 1, Part B, remove in entirety
    9. Bylaws. Section 1, Part H, remove, The “Archery Only” membership may have a separate membership cap as determined by the Board of Directors.
    10. Bylaws. Section 1 Part H, remove, Members in this sub-section
    11. Bylaws. Section 1 Part H, add, These members
    12. Bylaws. Section 1, renumber entire section, A,B, C, D, E, F ,G
    13. Bylaws Article I Section 4 add, no later than
    14. Bylaws Article II Section 6 remove, or a Special
    15. Bylaws Article II Section 6 Part B remove, and any intervening Special General Meetings
    16. Bylaws Article II Section 6 add Section F) Budget, renumber entire Section
    17. Bylaws Article III Section 1 Part B, add subsection (d) Rentals Chair, renumber rest of subsection
    18. Bylaws Article III Section 2 add Part B) Any Executive or Board member who absents him/herself from three (3) consecutive Executive meetings of the Society is subject to removal from the Board unless sufficient advance notice detailing the special circumstances for any such consecutive absences has been submitted to and approved by the Board. Directors who are removed under this provision shall not be eligible for any Society or Board position for a period of two (2) years.
    19. Bylaws Article III Section 3 remove, Officers, add Executive
    20. Bylaws Article III Section 3 add, the last and consecutive, remove, members
    21. Bylaws Article III Section 5 Part B, add, is the chair of the Board
    22. Bylaws Article III Section 5 Part F, add Vice President, remove, three, add, four
    23. Bylaws Article III Section 6, add, F) The Rentals Chair shall co-ordinate and report all rentals of the facility.
    24. Bylaws Article III Section 7, add, Officers elected at the Annual General Meeting shall take their official positions at the first Board of Directors Meeting following the Annual General Meeting.
    25. Bylaws Article III Section 7, add, Rentals Chair
    26. Bylaws Article X, remove, executive, add Board of Directors
    27. Bylaws Article XIII Section 3. Remove, b, add B
    28. Bylaws Article XII, add, Section 5 Approved budgeted items not acted upon do not automatically carry over to the new budget year and may be reconsidered and approved by the membership at the Annual General Meeting the following year. Approved budgeted items that have had significant progress and are not yet completed carry to the new budget year.
    29. Bylaws, add, Article XIV- Rental and Other Use of Range Policies-
      Section 1. The policies for renting at Abbotsford Fish and Game Club are as follows:

      1. be a government agency, such Military or Law Enforcement
      2. No commercial range use, ie. private companies renting the range
      3. Communication by members for publication: The Abbotsford Fish and Game Club has a policy of maintaining anonymity in all its affairs.
        Any communication intended to appear in any commercial (for profit) media, including traditional news media (print, radio, television), online (websites) and social media (blogs, Facebook, LinkedIn, YouTube, Twitter and other sites is permitted only with the prior approval of the Club’s Board of Directors.
      4. Publishing of personal non-commercial blogs, photos and/or videos by members on social media is permitted and encouraged, providing the member is acting in accordance with the Official Range Rules and acts in a manner that is in the best interest of the Club. Any member or guest of a member posting media not in accordance with the Official Range Rules will be subject to a disciplinary hearing.
        The use of Club stationery or Club address for business communication is only permitted with prior approval of the Board of Director’s.
        The President of the Club serves as the official spokesperson and conveys the official Club position on issues of general club-wide impact or significance or situations that are of a particularly controversial or sensitive nature. Inquiries from the media about such issues should be referred to the President of the Club. Depending on specific circumstances, the President may designate another Executive or Director to serve as spokesperson on a particular issue.
      5. Rates for rentals will be set by the Board of Directors
  8. Election of Executive Officers and Board of Directors
  9. New Business
  10. Adjournment